Strategic Plan

 The full text of the VCPD Strategic Plan is below.  For a printable document, click on this link.

Strategic Plan Final April 5, 2016

 

Strategic Plan

April 5, 2016

2016-2019

 

 Objectives  Activities/Strategies  Persons Responsible  Timeline  Highlights  Date Completed
 Goal 1:  Promote collaboration in early childhood professional development.  (Regional Consortia, Governance)

 

1a: Collaborate in planning and implementation of PD events at state and regional levels.  Encourage cross-sector participation.  Assist regionalVCPD leaders in planning andcoordination of an annual regional summit. 

 

  • Regional Consortia
  • VCPD Coordinator
  • VCPD Members

 

Ongoing All regional consortia will hold one or more summits in 2016. Eastern: Jan. 2016
Encourage Regional Consortia to assess and respond to needs of PD providers in their regions. 
  • Regional Consortia
  • VCPD Coordinator

 

Ongoing
1b: Explore avenues for purposeful planning of collaborative professional development. 

 

Consider opportunities for information sharing/quick updates on planned work at meetings.
  • VCPD Governance
  • VCPD Coordinator
December 2016
1c: Increase the knowledge ofVCPD membersregarding early childhood agencies/organizations, their PD resources, and opportunities for collaboration. 

 

 

 

Continue to offer Agency Spotlight presentations atVCPDwebinar meetings. 

 

 

  • VCPD Coordinator
  • Governance
  • Invited VCPD representatives

 

Ongoing at VCPD meetings January  2016: Home Visiting ConsortiumFebruary 2016: Learn the Signs. Act Early

March 2016: VPI/VPI+

April:  Military Child Care

 

Determine possibility of archiving materials and/or presentations from Agency Spotlights on theVCPD website. 
  • VCPD Governance
  • VCPD Coordinator
December 2016
Update agency/organization profiles on theVCPD website. 
  • VCPD Coordinator
  • VCPD agency representatives

 

March 2016 February 2016
1d: Use theVCPD website tocoordinate dates/locales and market PD events at state and regional levels.  Provide access to the statewideVCPD website and offer technical assistance to regional consortia when needed. 
  • VCPD Coordinator
  • Regional Consortia

 

Ongoing
1e: Continue to seek representation of a broad range of PD providers in regional consortia andVCPD events.  Review regional consortia participation by roles/agencies toreflect fullVCPD membership asappropriate. 
  • Governance
  • Regional Consortia
October 2016 and ongoing
1f: Increase use of technology to facilitate access to face-to-face VCPD meetings for members unable to attend in person. Consider phone line orGoToMeeting. ConsiderVDH orDBHDS resources for distance technology. 
  • VCPD Governance
October 2016
1g: Increase awareness and use of existing communication mechanisms inVCPD and seekinput foradditional strategies. 
  • VCPD Governance
  • VCPD Regional Consortia
March 2017
Goal 2:  Enhance the knowledge, skills, and abilities of early childhood professional development providers.  (Governance, Regional Consortia)

 

2a: Complete development of VCPD 101: Becoming an Effective Early Childhood Professional Development ProviderModules include:1) Interactive, Participant-Centered Instructional Strategies

2) Understanding Adult Learners

3) Instructional Design

4) Instructional Delivery

Complete the Adult Learning Module. 
  • VCPD Coordinator
March 2016 February 2016
Develop the Instructional Delivery Module.
  • VCPD Coordinator
May 2016
Review all modules for content, common structure and appearance, references, etc. 
  • VCPD Coordinator
May 2016
Submit modules toVDSS to seek approval for required training forVDSS trainers. 
  • VCPD Coordinator
  • VDSS (Gillikin, Daniel)
May 2016
Pilot/continue to pilot all four modules. 
  • VCPD Members/Presenters
  • VCPD Coordinator

 

Ongoing March-June 2016: Modules 1-3
Continue to refine modules based upon feedback. 
  • VCPD Coordinator
Ongoing
Determine if a plan or event for trainingVCPD 101 “master” trainers isappropriate. 
  • Governance
September  2016
Identify a strategy for evaluating the impact of the curriculum in terms of numbers trained, techniques incorporated by participants, etc. 
  • Governance
September 2016
2b: Continue to share tips for trainers at face-to-faceVCPD meetings. 
  • VCPD Coordinator
  • VCPD Members
Ongoing
2c: Continue toadd resources for trainers to theVCPD website. 
  • VCPD Coordinator
  • Submissions from all members

 

Ongoing
2d: Continue to offerVCPD 101 modules at Regional Consortia Summits and other early childhood events.  OfferVCPD 101 module content as a full-dayinstitute at the 2016VAECE Conference. 
  • VCPD Coordinator
  • Peggy Watkins
  • Leslie Moore
March 2016 March 2016
Include VCPD 101 content in the 2016 Central Summit.
  • Central Governance
  • VCPD Coordinator
April 2016
IncludeVCPD 101 content in the 2016 Northern Summit. 
  • VCPD Coordinator
  • Northern Governance
May 2016
Include VCPD 101 content in the 2016 Piedmont Summit.
  • Piedmont Governance
  • VCPD Coordinator

 

June 2016
Include VCPD 101 content in the 2016 Western Summit.
  • Western Governance
  • VCPD Coordinator

 

May 2016
Offer VCPD 101 content for future Eastern consortia events.
  • VCPD Coordinator
  • Eastern Governance
Fall 2016
Exploreadditional opportunities toutilizeVCPD 101 to improve the skills of early childhood professional development providers. 
  • Governance
  • Regional Consortia
  • VCPD Coordinator
Ongoing
2e: Offer training for early childhood professional development providers. 

 

Consider offering a preconference day for PD providers in conjunction with CCSS 2017.
  • Governance
  • CCSS Workgroup
  • VCPD Coordinator

 

July 2017
2f. Investigate opportunities to offerVCPD 101 on a regularly scheduled basis (e.g., annually) for a fee or on a contractual basis through aVCPD agency/organization. 
  • Governance
  • VCPD Coordinator
  • VCPD Members
August 2017 and Ongoing
2g. Determine if/how technology could be used as a part of VCPD 101.
  • VCPD Coordinator
  • Governance
August 2017
2h. Explore offering training on the use of technology (e.g.,webinars, blogs, Facebook) to deliver professional development. 
  • VCPD Coordinator
  • Governance
  • Quality Assurance
March 2017
2i. Consider development of training for mentors/coaches.
  • VCPD Coordinator
  • Governance
  • Quality Assurance

 

March 2017
2j. Consider development of training for professional learning community facilitators.
  • VCPD Coordinator
  • Governance
  • Quality Assurance

 

March 2017
2k. Identify existing best practice resources on coaching, facilitating professional learning communities, use of technology for professional development, etc. and add to theVCPD website. 
  • VCPD Coordinator
  • Governance
  • Quality Assurance
February 2017
Goal 3:  Improve the knowledge, skills, and abilities of early childhood direct service providers.  (Creating Connections to Shining Stars, Regional, Governance)

 

3a: Offer the Creating Connections to Shining Stars (CCSS) Conference. 

 

 

 

 

 

 

 

 

 

 

 

 

 

Identify T/TAC Coordinator to serve as co-chair with EI/ITC andVCPD Coordinators; serve as fiscal agent and event planner; handle registration, etc. 
  • VCPD Governance
  • Dawn Hendricks
  • T/TAC EC Staff
March 2016 JMU T/TAC: Cathy Cook with Cheryl Henderson February 2016
Revise Workgroup Membership as needed
  • CCSS Co-Chairs
  • Governance

 

May 2016
Secure conference venue
  • CCSS Co-chairs
  • CCSS Workgroup
June 2016
Identify committee chairs and complete assigned tasks.
  • CCSS Workgroup

 

June 2016 and ongoing
Distribute “Save the Date.”
  • CCSS Workgroup
  • VCPD Members

 

August 2016 and ongoing
Consider tracks to better address the needs of a wide range of participants.
  • CCSS Workgroup
August 2016 and ongoing
Strengthen marketing to increase workshop proposals and conference participation from diverse participants serving children with disabilities/developmental delay. 
  • CCSS Workgroup
August 2016 and ongoing
Promote identification of scholarships and/or travel support for participants through agencies/employers. 
  • CCSS Workgroup
August 2016 and ongoing
Hold Creating Connections to Shining Stars Conference.
  • CCSS Workgroup

 

Anticipated forJuly 2017
Evaluate conference and plan for future years.
  • CCSS Workgroup

 

November 2017
3b: Include training opportunities, the TIPS calendar, and topical resources on theVCPD website. 
  • VCPD Coordinator
  • Regional Consortia
  • Submissions from all members

 

Ongoing
Goal 4:  Support college and university faculty members in preparing early childhood direct service providers. (Higher Education, Governance)

 

4a: Form Higher Education (HE) Workgroup within VCPD. Review concept with VCPD Governance.
  • VCPD Coordinator
  • VCPD Governance
January 2016 January 2016
Confer with Community College EC Peer Group Leader regarding membership, upcoming meetings, etc.
  • VCPD Coordinator
January 2016 January 2016
Contact proposed HE Steering Group members.
  • VCPD Coordinator
January 2016 January 2016
Identify and invite potential HE Workgroup members. 
  • VCPD Coordinator

 

June 2016
4b: Hold two HE Workgroup meetings per year via webinar.
  • VCPD Coordinator
  • HE Steering Group
  • VCU T/TAC
Winter 2016-17Spring 2017
4c: Offer an annual Faculty Institute.
  • VCPD Coordinator
  • HE Steering Group
  • VCU T/TAC Event Coordinator
AnticipatedSeptember 2016 and annually thereafter

 

4d: Identify at least one university and one community college faculty member to serve on the full VCPD.
  • HE Steering Group
  • VCPD Coordinator
February 2016 Belinda Hooper (RCC)Mira Cole Williams (JMU) February 2016
4e: Develop an inventory of Virginia IHEs to include ECSE, EC, and Related Services programs: degrees, licensure, certificates; fulltime and adjunct faculty; program delivery models, contact name, etc.)
  • RU/LC Consortium Faculty
  • Dawn Hendricks
  • HE Steering Group
December 2016
4f: Develop an email group to distribute information of interest to faculty members.
  • VCPD Coordinator
July 2016
 Goal 5:  Maximize technical assistance available through the Early Childhood Personnel Center (ECPC).  (Governance)
5a: Increase knowledge of national recommended practicesin preparation of Part C and 619personnelthrough attendance at theECPC Leadership Institute. 
  • Deana Buck
  • Kathy Gillikin
  • Jaye Harvey
  • Dawn Hendricks
  • Cori Hill
  • Sandy Wilberger

 

May 2016
5b: Utilize ECPC resources to support the Higher Education Workgroup and other workgroups as appropriate.
  • VCPD Governance/ECPC Leadership Team
  • HE Steering Committee
  • VCPD Coordinator
November 2016
5c: UtilizeECPC resources to cross walk the “Virginia Competencies for Early Childhood Professionals” and the DEC Recommended Practices 
  • VCPD Governance/ECPC Leadership Team
  • Kathy Gillikin
December 2016
 Goal 6:  Promote high quality professional development.  (Quality Assurance)
6a: Create a checklist forindividuals seeking a presenter based upon “What Makes an Effective Professional Development Provider.” 
  • QA Workgroup
August 2016    
6b: Expand the resources regarding high quality professional development on the VCPD website.
  • QA Workgroup
  • VCPD Coordinator
Ongoing    
6c: Distribute a “Tips for Trainers” (professional development providers) type newsletter.
  • QA Workgroup
October 2016 and ongoing    
6d: Explore strategies to support new professional development providers.
  • QA Workgroup
February 2017    
6e: Investigate strategies for peer-to-peer observation/feedback and/or use of videotaping and reflection to improve the skills of PD providers.
  • QA Workgroup
October 2017    
6f: Communicate/coordinateregarding development of registries and qualifications for trainers/coachesin order to develop cross-sector approaches. 

 

 

 

  • QA Workgroup
  • VCPD Member Agencies/Organizations
Ongoing    
Goal 7:  Embed VCPD into Virginia’s early childhood initiatives. (Governance, Regional Consortia)

 

7a: PromoteVCPD presence and representation on state and regional task forces (e.g., Commonwealth Council on Childhood Success,Upskilling the Early Childhood Workforce, School Readiness Council )  Develop a master list of representatives who couldassist with7a/7b This would be a core group ofVCPD members from across the Commonwealth who could attend meetings when the Coordinator can’t.  They would attend as a representative ofVCPD and not their primary agency. 
  • Governance
  • VCPD Members
Ongoing
7b: Continue to representVCPD on statewide task forces, workgroups, committees and/or initiatives that impact the early childhood workforce.  Respond to requests for representation on behalf of VCPD as needed.
  • VCPD Coordinator
  • Governance
  • VCPD Members
  • Regional Consortia

 

Ongoing
Promote VCPD in addition to primary roles.
  • VCPD Members
Ongoing Ex. ECMH Pyramid Model Advisory Board
7c: Encourage identification of VCPD affiliation by members on state and regional task forces.
  • Governance
  • VCPD Members
Ongoing
7d: Identify and pursue opportunities for cross-sector professional development in state and regional initiatives.  Ensure discussion of opportunities for VCPD representation on regional consortia meeting agendas.
  • Governance
  • Regional Consortia
  • VCPD Members
Ongoing
Goal 8:  Increase awareness of VCPD and VCPD resources.  (Governance, Regional Consortia)
8a:  Develop a “Top 10 Ways to PromoteVCPD” (more intentional ideas to make VCPD visually present in our work at meetings, conferences, in reports and grant applications, etc.)  Put on agenda for upcoming face-to-face meeting.
  • VCPD Coordinator
  • VCPD Governance
  • VCPD Members
June 2016
8b:  Developinfographic. 

 

Infographic for legislators with fiscal and other benefits 
  • VCPD Coordinator
  • VCPD Governance
October 2016 Resources available from the Health Dept. and EI/ITC. 
Infographic for those interested in being involved in regionalVCPD with resources, add spot for regional customization. 
  • VCPD Coordinator
  • VCPD Governance
October 2016 Resources available from the Health Dept. and EI/ITC. 
8c: Maintain and enhance the VCPD website Maintain current information on all pages.
  • VCPD Coordinator
  • CCA Regional Staff

 

Ongoing
Continue to add resources for PD.
  • VCPD Coordinator
  • VCPD Members (input)

 

Ongoing
Establish capacity to gather data on visits to website (number of users, length of time, how accessed, etc.) 
  • VCPD Coordinator
  • VCU T/TAC Technology Staff
September 2016
Encourage regional consortia and others  to add links to theVCPD website in e-newsletters and other communications 
  • CCA Regional Staff
  • VCPD Members
Ongoing Access registration for CCSS 2017 through a link on the VCPD webpage.
Change photographs on the homepage annually or more often. 

 

  • VCPD Coordinator
Ongoing
Explore options for revision or change of theme and layout.
  • VCPD Coordinator
  • VCU T/TAC Technology Staff
  • VCPD Governance

 

September 2016
Provide WordPress training for new CCA regional consortia staff as needed. 
  • VCPD Coordinator
  • CCA Regional Staff
Ongoing as needed
8d: Update the VCPD brochure as needed.
  • VCPD Coordinator
  • Governance

 

Ongoing Updated February 2017
8e: Exhibit VCPD display at VCPD events, regional consortia summits, and agency/organization PD events.
  • VCPD Coordinator
  • Regional Consortia
  • Governance
  • VCPD Members
Ongoing
8f: Purchase, distribute and encourage the use of VCPD ribbons on nametags at PD events.
  • VCPD Coordinator
  • VCPD Governance
  • VCPD Members
September 2016
8g: Design and purchase VCPD pins for members.
  • VCPD Coordinator
  • VCPD Governance
December 2016 Need a technology resource for this.
8h: Add the website address to the VCPD logo (.net)
  • VCPD Coordinator
  • VCPD Governance
May 2016 Need a technology resource for this.
8i: Asappropriate, assure thatVCPDis listed as a resource on participating agency/organization websites. 
  • VCPD Coordinator
  • VCPD Members
June 2016
8j: Explore the use of social media.
  • VCPD Governance
  • VCPD Coordinator

 

February 2017
Goal 9:  Build VCPD capacity by sustaining/expanding financial, administrative, and operational support.  (Governance)
9a: Acquire remaining agency/organization signatures on the VCPD Partnership Agreement. Consider addition of a section on financial support in a future Partnership Agreement.
  • VCPD Governance
  • Agency Representatives
June 2016
9b: Secure continued funding for VCPD Coordinator position, travel, and operational expenses. Include grant funding from VCPD member agencies as well as in-kind contributions
  • VCPD Governance
September  2016 and ongoing
9c: Develop and implement a process to gather, compile, summarize, and report data on the impact of VCPD activities. Use T/TAC data system on a trial basis.
  • VCPD Governance
  • VCPD Coordinator
  • VCU T/TAC Staff
  • Regional Consortia

 

July 2017 

 

March 2016

 

We would benefit from guidance from a project evaluator. 

Review use of T/TAC data system in January 2017.

 

 

 

T/TAC data collection use began March 15, 2016.

 

9d: Secure funding from member agencies/organizations to supportVCPD infrastructure including office support, materials, travel, conference registration, exhibit fees, etc.  Identify current cost of VCPD implementation.
  • VCU T/TAC Director
  • VCPD Governance
  • VCPD Coordinator

 

Ongoing